Ccma-Commercial Contract Management Applications

Course Outline

Team Building
- Project assignment
• Initial project assignment
• Team ownership
- Organisational assessment: working with what you have
• Staffing
• Resources
• Management support
- Options assessment
• Pre-emptive troubleshooting
• Historic review
Pre-proposal Analysis and Planning
- Analysing the market
- Assessing risk vs. opportunity
- Building the team and reviewing roles
- Developing a plan to complete the proposal
Preparing a Winning Proposal
- Evaluating the requirement
- Evaluating terms and conditions
- Obtaining the team’s commitment
- Writing the winning proposal
- Delegating to team members
- Managing time constraints
Proposal Evaluation and Source Selection
- Evaluation methods
- Scoring and selection
Negotiation/Agreement
- Pre-negotiation planning
• Fact finding
• Issue development
• Position development
• Strategy development
- Negotiation
• Exploratory session
• Joint-gain resolution
- Post-negotiation actions
• Memoranda of understanding and letters of intent
• Communication
• Pre-contract agreements
Contract Formation
- Delivery schedule
- Products and services - statements of work and specifications
- Payment
- Other terms and conditions
- Signed contract
Pre-performance Planning
- Project kick-off meeting
• Goals
• Participants
• Principal points
- Project planning
Contract Administration – Real-Life Challenges
- Kick-off meeting
- Performance problems
- Interpreting contract requirements
- Reporting progress
- Managing changes
- Negotiations
- Dispute resolution
- Invoicing and payments
- Acceptance
- Warranties
- Documentation of lessons learned
Contract Closeout
- Completion of work
- Final settlement
- Continuing obligation
Lessons Learned and Best Practices Summary
- Individual assessments
- Team assessments

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